At this time a lot of business are tightening their belt to get through the credit crunch. Budgets are being squeezed all the time. What type of savings can we make?

One option being considered is to end the contract with the professional office cleaning in Aberdeen and do it all in-house using existing office staff. But does that actually save money in- practice?

Staff morale would be one important issue to be considered. How are they going to be feeling when they have this extra task dropped on them when they may have enough to do already? Even if they did not start looking for other work straight away are there any other issues we need to look at?

Firstly you will need to start buying a number of different cleaning chemicals and some equipment on a fairly regular basis and hope you don’t run out if people are using too much. That brings up the issue that someone will have to take responsibility for monitoring stock levels and take time to purchase more stock as needed and you may be surprised just how fast some cleaning products get used.The professional cleaning service in Aberdeen will already have a stock of their own professional grade cleaning products that are used for a number of jobs.

You may decide to employ an extra person to do the cleaning thus doing away with some of the savings but if you are considering using your existing staff you need to calculate into the process the lost opportunities for staff doing their “normal job”. Will that suffer if they are asked to do these extras and at what cost to your business?

If that person is not proficient on cleaning duties it will need to be done again an added expense and once again your office staff would not be using their skills and training in your business.

In addition the potential for damage to your office interiors increases as the person does not understand the use of some materials and the surfaces being cleaned. I recall going into one office complex and seeing that the cleaner (also employed as a book-keeper) had squirted some strong bleach on a floor and it had burnt the floor almost beyond economic repair. There is also the danger of mixing cleaning chemicals e.g. some toilet cleaners when mixed together generate considerable amounts of heat and poisonous gases.

• Do you have full access to all the relevant Health and Safety procedures for all the cleaning jobs to be carried out?
• Do you know enough about the role to do a professional Risk Assessment as required by law?
• Do you have copies of the COSHH data sheets for every single cleaning product your staff purchase in the event of an incident? Your local superstore will not supply them for the general household products they sell!| Can you be certain that you have the required COSSH safety data sheets for every single cleaning product your staff purchase? Your local supermarket or corner store will not be able to supply these legal documents and you will need them on site in case of an safety incident.}

At the end of the day the main questions you need to ask yourself is

• “Are the extra costs of employing professional office cleaning cheaper than the risk of staff not focussing on my business and losing more money?”

• ” What are the currently unbudgeted costs I will need to add on to cover for time spent cleaning the office twice, additional costs for repairs due to mistakes, increased insurance premiums and cost of compensation for breaches of health and safety including accidents to staff? ”

Personally I would come to the conclusion in most places that it would be better to hire a professional cleaning company in Coatbridge rather than take the risk of letting untrained people make mistakes. I believe it works out cheaper that way in the longer term.

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